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The process of job searching can feel overwhelming—especially when you’re not sure where to begin. Research shows that in 2023 more than 70% of job seekers said that their job search was much more difficult than it had been in prior years. Partnering with the right staffing agency can significantly improve your chances of landing a role that aligns with your skills, career goals, and personal needs. But with all the staffing agencies out there, how do you know which one is the best fit for you? In this blog, we’ll go over the benefits of using employment agencies and how you can find the right staffing partner.
A staffing agency is a company that assists job seekers in securing employment. Acting as an intermediary between employers and workers, staffing agencies specialize in matching candidates with roles that align with their skills, experience, and career goals. Companies often rely on staffing agencies to streamline their hiring process, reduce recruitment costs, and access a pool of pre-screened talent. Job seekers, on the other hand, benefit from exclusive job opportunities, expert guidance, and time savings when working with an agency.
Staffing agencies offer a variety of employment types, including:
Many job seekers aren’t sure what to expect when working with a staffing agency. While every agency operates slightly differently, the process generally follows a structured path designed to match candidates with the right employers efficiently. Below is a step-by-step breakdown of what happens when you sign up with a staffing agency.
The first step is applying to a staffing agency, which can usually be done online, over the phone, or in person. Some agencies allow walk-in appointments, but scheduling in advance ensures a dedicated time slot. During this process, you’ll provide basic personal and work history information, job preferences, and availability. Some agencies may ask for identification documents or industry-specific certifications if required for certain roles. These documents include:
After applying, a recruiter will contact you for an interview. This isn’t a job interview with an employer but rather a conversation to understand your experience, career goals, and ideal job conditions. The recruiter will ask about your work history, desired roles, preferred schedule, and pay expectations. They may also suggest roles you might not have considered or provide insights on what employers are currently looking for.
Meeting with a staffing agency recruiter is a great way to explore job opportunities, whether you’re looking for temporary, contract, or full-time positions. The process typically involves an initial consultation, skills assessment, and job matching. Here’s what to expect:
Before your meeting, be ready to discuss:
Tip: Bring a printed copy of your resume, a list of references, and any relevant certifications or work samples.
The recruiter will ask questions to understand your background, skills, and job preferences. This might include:
Depending on the agency, you might also take skills tests (e.g., typing speed, software proficiency, or industry-specific knowledge).
If the recruiter identifies a job that matches your qualifications, they will:
If no immediate opportunities are available, they’ll keep your profile on file and reach out when a match arises.
Depending on the job type, some agencies require skills testing to assess your qualifications. These tests could cover technical skills, typing speed, software proficiency, or trade skills like forklift operation. They help recruiters match you with the right employers based on your technical skills, soft skills, and job readiness.
If your resume needs improvement, recruiters may offer suggestions to better highlight your strengths and increase your chances of securing a job. Below are some common skills assessments used by staffing agencies, along with resources to help you improve your performance.
Measures typing speed (words per minute or WPM) and accuracy for administrative, customer service, and data entry jobs.
Common Tools Used:
Assesses proficiency in creating documents, managing spreadsheets, building presentations, and handling emails.
Common Tools Used:
How to Improve:
Evaluates ability to handle customer inquiries, problem-solving, and phone etiquette.
Common Tools Used:
How to Improve:
Assesses specialized knowledge for technical or industry-specific roles.
Common Examples:
Once your profile is complete, the staffing agency will begin matching you with available jobs. Recruiters use their network and employer relationships to find roles that align with your skills and career goals. If a good match is found, your resume will be submitted to the employer. Some job openings may be exclusive to the staffing agency, meaning they are not listed on public job boards. If the employer expresses interest, the next step will be an interview or direct job offer.
After meeting with a candidate, recruiters work to find the best job opportunities based on:
Once a recruiter identifies a good job match, they handle the submission process to the employer:
If the employer requests an interview, the staffing agency will coordinate the details and help you prepare. Recruiters often provide interview tips, company insights, and guidance on how to present yourself as a strong candidate. Some agencies may offer mock interview sessions to boost your confidence. Even though the staffing agency facilitates the process, you should still research the employer and be prepared to discuss your qualifications.
Once an employer expresses interest, the recruiter will:
If the employer decides to move forward, they will extend an offer. Your recruiter will review the job details with you, including pay rate, job expectations, and benefits. If the job is a temporary or temp-to-hire position, the recruiter will clarify the duration and any potential for permanent placement. If you decide to accept the offer, the agency will handle the necessary onboarding paperwork and set up your start date.
After the interview, the recruiter will:
For temporary and contract positions, your paycheck typically comes from the staffing agency rather than the employer. Most agencies offer weekly or biweekly direct deposit payments. If the role includes benefits such as health insurance or paid time off, your recruiter will explain how those work. Even after placement, staying in touch with your recruiter is important. They can provide career advice, inform you of new opportunities, or help transition you to another job if your current role ends.
Navigating our competitive job market can be a troubling task for many job seekers, especially with the constant pressure to stand out among hundreds of applicants. Whether you’re searching for a temporary position, a long-term career, or something to serve as a stepping stone along the path to more gainful employment (and helping you gain valuable experience along the way), staffing agencies can offer significant advantages. The right ones provide more than just job placements, offering personalized support, access to exclusive opportunities, and expert guidance to help you navigate the hiring process with ease. For many workers, finding a good staffing agency not only streamlines the job search but also opens doors to positions that may not be available through traditional channels, all at no cost to the job seeker.
Leveraging a staffing agency can be a big help for you as a job seeker. Agencies offer individualized resources, connections, and work opportunities that can significantly improve your chances of landing the right job. Below are some of the key benefits that come from partnering with a staffing agency:
When looking for a job, many candidates wonder whether they should go through a staffing agency or apply directly to companies on their own. Both methods have their pros and cons, but working with a staffing agency can often simplify the job search and provide access to opportunities that aren’t publicly listed. Below is a comparison of the key differences between job hunting independently versus working with a staffing agency.
| Factor | Staffing Agency | Solo Job Search |
|---|---|---|
|
Job Opportunities
|
Access to hidden job openings that aren’t listed publicly. |
Limited to jobs found on job boards, company websites, and networking. |
|
Application Process
|
Recruiter submits your resume and handles employer connections. |
Must apply individually to each job, often with no response. |
|
Time & Effort
|
Recruiter does the heavy lifting—saves you hours of job searching.
|
Requires extensive time spent applying, networking, and following up. |
|
Resume & Interview Support
|
Many agencies offer resume assistance and interview coaching. |
Must research and prepare on your own. |
|
Speed of Hiring
|
Recruiters fast-track your application by working directly with employers. |
Hiring timelines vary—can take weeks or months for a response. |
|
Industry Insights
|
Recruiters provide guidance on salary expectations, employer preferences, and career growth.
|
Must rely on personal research and experience. |
|
Flexibility
|
Offers temporary, temp-to-hire, and full-time positions.
|
Mostly full-time and permanent jobs, with fewer flexible options.
|
|
Cost To Job Seeker
|
Completely free—employers pay for the agency’s services.
|
Free, but can be costly in terms of time and lost wages while job searching.
|
|
Success Rate
|
Higher chance of getting hired due to agency employer relationships.
|
May get lost in a sea of applicants, facing higher competition.
|
As a job seeker, finding the right staffing agency to align with your needs and career goals is essential. With so many agencies available, it’s important to carefully evaluate your options to ensure you’re making the best choice. To help simplify the process, we’ve compiled some key questions you should consider when assessing each staffing agency, so you can confidently select the one that will best support your job search and long-term success.
By choosing an industry-specific staffing agency, job seekers can leverage specialized expertise to find roles that align with their unique skills and career paths. This targeted approach ensures that candidates are matched with positions that not only fit their abilities but also support their long-term career goals. Review the jobs listed on the agency’s website. If they regularly post roles that match your skills and interests, they might be a good fit. Here are some of the most common industry specific staffing agency types:
Reputation is everything when it comes to selecting a staffing agency. Before committing to one, take the time to research their reputation. Look for reviews and testimonials from other job seekers who have worked with the agency. This feedback can provide valuable insights into how effective the agency is at placing candidates in suitable roles, as well as their level of professionalism and communication. A staffing agency with a solid reputation will have positive reviews highlighting their success in helping candidates find meaningful employment.
Also, check their accreditation. See if the agency is a member of professional organizations like the American Staffing Association (ASA) or the Recruitment and Employment Confederation (REC), which adhere to industry standards.
Consider the range of job opportunities the agency offers. Different staffing agencies specialize in various types of employment—temporary, temp-to-perm, or permanent positions. Think about what type of job you’re looking for and whether the agency has a variety of roles that align with your preferences. A strong staffing agency will offer a wide range of opportunities in your field, giving you flexibility in choosing the type of employment that suits your needs. Consider the agency’s size, too: Larger agencies may have more resources and a wider range of job opportunities, while smaller ones might offer a more personalized approach and deeper connections within a specific industry.
The level of support and communication you receive from recruiters is a key indicator of the agency’s quality. Understand how their process works. Some agencies may require you to go through a registration or screening process before they begin representing you. A good staffing agency will be up front about their procedures while offering personalized guidance tailored to your individual job search. Pay close attention to how the agency communicates with you during the initial stages of your relationship. Are they prompt, clear, and attentive? Strong communication from recruiters demonstrates that the agency is invested in your success and will be a reliable partner throughout your job search.
Transparency and integrity are vital qualities in any staffing agency. You want to work with an agency that is upfront about how they operate, including how they match candidates with employers, how compensation is handled, and what benefits are available to you. Schedule a meeting or call with a recruiter. This will give you a sense of their professionalism and how well they understand your career goals. Be wary of agencies that are vague or evasive about their processes—this could be a sign of underlying issues. A trustworthy staffing agency will be clear about what you can expect throughout the hiring process and will provide honest feedback about your prospects.
Don’t forget to understand any fees or obligations you might incur. Most staffing agencies are paid by the employer, but it’s essential to confirm. If you’re placed in a temporary or contract role, review the terms of your employment, including pay, benefits, and job duration.
Beyond simply matching you with jobs, a good staffing agency will offer additional resources to help enhance your job search experience. These resources might include resume reviews, interview coaching, career development tools, or even training opportunities to improve your skills. Find out if they offer personalized service. Will you have a dedicated recruiter or point of contact? Agencies that invest in these resources demonstrate a commitment to helping you succeed beyond just filling a position. Consider whether the agency offers these types of services and how they might benefit your job search.
While staffing agencies can be great resources, not all agencies provide the level of service and support that job seekers need. As you research potential agencies, be on the lookout for certain red flags that could signal they’re not the right fit for you. Here are some common warning signs:
For general red flags to look out for during your job search, check out our blog here.
At Staffing By Starboard, we are deeply committed to the success of every job seeker who reaches out to us. Our team of expert recruiters is dedicated to understanding your unique strengths, goals, and needs to ensure we connect you with the right opportunities. With a deep understanding of the local job market and extensive industry expertise, we specialize in finding positions that are not just jobs, but perfect fits for your career path. Whether you’re just starting your career or looking to make a change, we have the tools, connections, and resources to help you find your next opportunity and thrive.
No, staffing agencies are typically free for job seekers. The employer pays the staffing agency to find and place candidates, so job seekers can take advantage of all the services—resume help, interview prep, job placement—without any cost.
Staffing agencies offer a variety of job types, including:
The time frame varies depending on factors like job availability, your qualifications, and industry demand. Some job seekers get placed within a day or two to a couple of weeks, while others may take longer. A good staffing agency will keep you updated on potential opportunities and work with you to find the right fit.
Yes, you are never required to accept a job offer from a staffing agency. If a position isn’t the right fit, communicate your concerns with your recruiter so they can find a better match for you.
Different staffing agencies focus on specific industries. Common specialties include:
Benefits vary by agency, so it’s best to ask your recruiter what options are available. Some staffing agencies offer benefits such as:
Many staffing agencies work with entry-level candidates and provide guidance to help you land your first job. They can assist with resume building, interview coaching, and finding roles that match your current skill level.
Absolutely! You are not limited to only using a staffing agency. Many job seekers apply to jobs independently while also working with a recruiter to maximize their chances of landing the right position.
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